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OFFICE ADMINISTRATOR AND EXECUTIVE ASSISTANT TO THE PRESIDENT-RETHINK OPERATIONS

Department/Section: Office of the President, Safety Center of the Philippines, Inc.-Rethink Safety Department

Reporting to: Group President & CEO (BCT)

As Office Administrator

• Develop and submit for review/approval all policies and procedures required to start up the entire office and administrative operations in Kapitolyo.
• Provide day to day administration of the office including the enforcement of employees' proper office decorum, punctuality and attendance, housekeeping rules for the office and staff quarters; administers all other aspects of order and employee discipline, appropriate use of all office facilities, furniture, equipment and appliances, water and power consumption, etc.
• Handle the company petty cash fund.
• Closely supervise the Security Guard to achieve competency, efficiency and effectiveness of safety and security measures within the office, staff quarters and premises.

As Executive Assistant to the President (for Rethink Operations)

Provide varied, difficult, sensitive and confidential office/administrative/secretarial support to the President and CEO:

• Schedule, prepare agenda and meeting materials; take charge of setting up the needed equipment (laptop, projector, etc.); arrange for meals if necessary; take down minutes of meetings, finalize them, circularize them to all concerned, and follow up resolutions and actions to be taken, up to the point of task completion.
• Set up meetings for sales calls, EHSS presentations, simulations, contract negotiations and signing, etc.
• Set up and maintain central files of various office records.
• Prepare letters, internal memos and other communications; handle the dispatch of those letters; distribute internal communications, including those coming from the SCPI-main office.
• Receive telephone calls and handle phone issues that involve sensitive matters; may use sound, independent judgment on these issues, or may refer them to the appropriate Manager or to BCT himself for decision.

Administrative and Logistics Officer

GENERAL OBJECTIVE:

Reporting directly to the President and General Manager of the company ensuring that the day-to- day operations of the company are met and the operational process of the company are strictly followed.

• Assists in administering the routine operations of Insafety ensuring compliance with DOLE & OSHC regulations.
• Provides office-based administration and support in the execution of day-to- day program/project activities, as appropriate to program objectives and areas of expertise.

DUTIES & RESPONSIBILITIES:

Admin Officer

Under general direction, performs varied, difficult, sensitive and confidential office administrative support functions for the President and General Manager, and performs related duties as assigned.

• Types and/or drafts memoranda, correspondence, and other documents and reports often of a highly sensitive and confidential nature;
• Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness and compliance with office standards, policies and procedures.
• Receives telephone calls, providing information and handling issues that may require sensitivity and use of sound, independent judgment.
• Reviews, determines the priority and routes incoming correspondence, reports, requests and instructions; handles or refers matters as directed.
• Handles all accreditation (vendor accreditation) matters of the company for proper filing and submission of documents.
• Handles the company's application and filing for business expansion as directed by the President and General Manager.
• Handles all business-related accreditation of Insafety, i.e. OSHC- DOLE Accreditation.
• Coordinates with HR Dept for any vacancy/hiring of Insafety
• Oversees and manage the general supplies of Insafety
• Oversees the requests, inventory, and safe-keeping of all company equipment and supplies
• Coordinate with other staff members to ensure the office and field sites (consultancy projects) are adequately equipped and supplied.

HR Officer for Consultancy Projects

• Helps in addressing administrative concerns of the contractual workers deployed in specific project.
• Conducts investigation in case there are incident reports filed by the consultancy client against any of the contractual workers and coordinate with Human Resources to ensure proper tracking of contractual workers' files;
• Liaise with the Consultancy Coordinators in attending to all admin concerns of the contractual workers (i.e payroll, grievances, etc) under the supervision and directive of the General Manager.
• Generates monthly payroll of project-based employees, as needed.

Logistics Tasks

• Supervises the everyday assignment of company drivers in close coordination with other departments such as Training and Consultancy. If needed, coordinates with SCPI Logistics Department if additional vehicle or driver is required;
• Organize regular service schedules for vehicles, maintain service schedule files and ensure major repairs are done in a timely manner by a professional Mechanic;
• Performs miscellaneous job-related duties as assigned.

JOB REQUIREMENTS

• Bachelor's degree on the related field.
• At least three years experience in Admin and/or Logistics supervision.
• Must be organized and driven to succeed
• Must be a team player and at the same time Team leader characteristics
• MUST HAVE STRONG Knowledge of HR systems, specifically on contractualization
• Strong Knowledge on the use of word, excel, and outlook
• Must be a team player, punctual, dependable and reliable
• Excellent communication and presentation skills
• Can work independently and can use better judgement, as needed
• Must have significant experience in generating payroll.

Business Development Supervisor (Marketing)

General Objective:

The Business Development Supervisor's (BDS) primary responsibility is to seek out and develop new business. The candidate is responsible for identifying and developing strategic business relationships working closely with the President and General Manager.

The BDS takes the lead in the development of new business opportunities that support Insafety's overall growth strategy.

Overall, the BDS works to improve the organization's market position and achieve financial growth.

Key areas of Responsibilities Include:

• Customer Satisfaction
• Sales Support
• Achievement of the sales forecast

KEY RESPONSIBILITIES

New Business Development

• Prospect for potential new clients and turn this into business
• Identify potential clients, and the decision makers within the client organization
• Research and build relationship with new clients.
• Plan approaches and pitches to develop proposals that speaks to the client's needs, concerns, and objectives

Client Retention

• Present new products and services and enhance existing relationships
• Work with technical staff and other internal colleagues to meet customer needs

Business Development Planning

• Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends.
• Present to and consult with Insafety's key officials on business trends with a view to developing new services, products, and distribution channels
• Identify opportunities for campaigns, services, and distribution channels that will lead to an increase in sales.
• Using knowledge of the market and competitors, identify and develop the company's unique selling propositions and differentiators.
• Identifying areas for expansion and development
• Utilizes social media as another channel to do marketing and promotions leading to increase in sales and exposure

Management and Research

• Conducts researches on different aspect of marketing components that can help analyze the business trend.
• Submits analysis of statistics to President and GM on the different marketing strategies.
• Prepare and give business reviews and presentations to the senior management team on a monthly basis.
• Inputting into sales and marketing collaterals – how the business positions itself for various audiences.

JOB REQUIREMENTS

• Bachelor's degree on the related field.
• Three year experience on Business Development- or Marketing- related tasks.
• Must be organized and driven to succeed
• Must be outgoing and passionate about sales
• Strong Knowledge of CRM systems, word, excel, and outlook
• Must be a team player, punctual, dependable and reliable
• Excellent communication and presentation skills
• Experience in working in a marketing agency is an advantage.
• Must be knowledgeable in Marketing Research processes.
• Must be knowledgeable on the use Social Media as a Marketing tool.

SALES ENGINEER-FALL PROTECTION

Objectives of the Job:

• To generate revenues from the sale of fall protection products and systems, while utilizing his technical skills to enhance his sales and marketing efforts.
• To conduct research to help expand the market reach of the Fall Protection Sales Team.

Duties and Responsibilities:

Generates revenues from new and existing clients; secures new sales orders and renews existing orders. To achieve this, some detailed tasks include:

• Conferring with the client contact officer and its engineers to assess and determine equipment needs and system requirements; plans and modifies products to meet specific client needs.
• Conducting inspections of the client's plant operations and processes in order to determine the need for fall protection
• Submitting reports for review and approval of the Sales Manager, showing therein his findings and recommendations on how to solve the client's requirements with the use of SCPI's products and services.
• Based on his approved report, preparing and delivering technical presentations explaining our products/systems/ services to the client and showing how these can meet the client's need for fall protection considering its specific/unique operations.

Collaborates and coordinates with the sales and marketing team to understand client requirements and provide sales support.

Performs after-sales services, for instance, helps clients solve problems with installed equipment.

Recommends improvements in materials or equipment to clients, illustrating how changes will lower costs or increase revenues.

Develops and hones his sales skills in order to interest the client in buying the Company's products or services, negotiate the price, and complete the sale.

Helps in conducting research studies:

• Product research – Researches on new products; on new/innovative ways of utilizing existing products; and on products’ parts and functions, to understand the scientific processes that make those products work.
• Market research – Gathers various information that will help him assess the viability of SCPI's fall protection products, systems or services in the target market.

Qualifications:

• Graduate of Engineering, preferably Civil Engineering
• Possesses business awareness and strong sales background
• Technically savvy
• Self-motivated, competitive, results-driven, passionate, dedicated and focused
• Resilient; has the ability to work well under pressure
• With persuasive and influential verbal communication skills as well as articulate and confident presentation skills, and professional telephone manners
• With time management skills and able to prioritize tasks and activities
• Able to function as a team player
• With driving skills and possesses a valid driver's license.

Walk-in applicants can visit us at:

SAFETY CENTER OF THE PHILIPPINES, INC.
Sun Valley Drive Km 15 West service Road South Superhighway Parañaque City, Philippines
Tel # (632) 822-1134 to 38 Fax # (632) 821-9106
Email address: anna.cavan@mysafetycenter.com
Website: www.mysafetycenter.com

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